Society &

Meeting Experts

Our Meetings and Events Stand Out

Membership engagement and management, annual scientific meetings, AGMs and abstracts

We are a leading Secretariat Services provider in Australia, specialising in medical meetings and conferences for Medical Societies, Associations and Industry.

As Covid-19 continues to bring challenges to meetings and events, Your Secretariat has the capability and experience to assist you to run your 2021 meetings in a number of different ways including, hybrid, virtual or face-to-face.

Unlike other Secretariats, we also proactively provide creative and strategic solutions, both digital and face to face, to engage and enhance the experience of your members as well as strengthen the relationships with your sponsors.

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As an extension of your society, we handle everything from day to day financial management to the delivery of top-class scientific meetings, here and abroad. We support our world leading healthcare professionals, giving them the confidence of knowing that their society is running smoothly and professionally.   

With 25 years’ experience in the medical education and pharmaceutical field, in a multitude of therapeutic areas, we have a deep understanding of the requirements of our clients and a reputation for excellence.

We’ll make your medical meetings more successful by…

    • Implementing effective sponsorship and sales strategies
    • Increasing revenue by driving up delegate attendance and boosting membership numbers
    • Guiding you through the cost-effective, fully compliant financial structuring of your meetings, whether virtual or face to face
    • Managing your cybersecurity, including protection of data and finances
    • Advising on health, safety and physical security of venues and precincts
    • Keeping your association relevant in the new era of professional education

Secretariat Services

More than just administrative support

By combining our high quality Secretariat services with our extensive industry experience, we not only offer our clients expert guidance on governance, policy and administrative issues, we are also able to identify and deliver commercial opportunities for their respective bodies and their supporters.

Our services include:

Client Services Manager

Provision of a dedicated Client Services Manager to support day-to-day organisational needs.

AGM Management

Management of AGMs, including nominations, board changes and associated ASIC / ACNC administration.

Membership Management

Management of membership including communication, renewals, retention and database provision.

Events & Conferences

Face to face, virtual or hybrid meetings

We provide a comprehensive range of professional conference management, event management and meeting management services to make sure your event runs smoothly.

Your Secretariat can provide you with a range of options for virtual or hybrid meetings to ensure the success of your meeting. We have incorporated EventsAir and OnAIR to deliver a great way to build your virtual or hybrid event. This platform enables us to help you develop a flexible program which can incorporate live stream, pre-recorded and semi-live options. This provides flexibility to help build you a program that incorporates a number of different formats.

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From venue selection, flights and accommodation, speaker engagement, delegate registration, abstract submissions, budget management and more – we will be with you every step of the way.

We will develop and clearly communicate a structured critical plan for your event, so you will always know who is doing what and when. This is particularly vital for joint society meetings with multiple stakeholders. 

For more information on our virtual events visit our Event Services page.

You can entrust us to handle all aspects of your event including:

Strategic Planning

Conference project management

Conference marketing

Financial management

Program and content design

Professional CPD accreditation services

Delegate Management

Delegate online registration

Delegate secure payments

On-site delegate services

Reporting and analysis

Delegate surveys evaluation and feedback

Strategic Project Management

Industry professionals with a scientific background

With a long history in industry combined with a scientific background, we are often called upon to develop and manage projects for our clients outside of the usual conferences and membership management.

Our Partners

Our best asset is our people

We have over 25 years’ experience in event management and 25 years of marketing expertise. We have a team of dedicated, passionate and diversely skilled individuals who are 100% focused on seamlessly delivering excellence for our clients.

Natasha Whitwell, Principal & Founder

Natasha has a BSc Honors degree in Biological and Biochemical Science, and a MSc in Molecular and Immunological Parasitology.


Michelle Clarke, Director & Partner

Michelle has a 20-year history in management roles including finance, customer service, insurance, and project management.

Get In Touch

We’ll make your medical event stand out

Contact Natasha direct on +61 (0) 2 4356 0007 or mobile: +61 (0) 413 369 507.

Use the form to send a message and one of our team will be in touch: